6 Tips on Planning an Outdoor Corporate Event for Beginners

Did you know that more than 4 out of 10 American workers report being bored at work?

While every job can’t be as exciting as ice cream tasting, the good news is that there are plenty of ways businesses can boost employee morale and even attract new clients.

If you’ve never hosted an outdoor corporate event before, you’re missing out. Keep reading to learn 6 tips that can help you plan an incredible day.

1. Choose a Theme

Choosing themes for events can help guests prepare for the day and make planning your event easier. For example, if you choose a luau theme, your guests will know to arrive in their finest Hawaiin shirts and leis. Depending on what you’d like to accomplish at your event, it’s up to you how silly or professional your theme is.

Related: Tips on How to Host an Outdoor Event of Your Business

2. Pick Your Outdoor Event Venue

Every company’s outdoor event budget will vary, so it’s important to crunch those numbers before you start making any concrete plans. Your venue will eat up a large portion of your budget, so make sure you browse for locations that leave you with extra spending money. Unless your goal is to expand your client network, you should try to find a venue that’s no further than a 30-minute drive.

3. Prepare for Any Weather

It’s ideal to try and plan your event during a day that will be sunny but not too hot. However, since no one can predict the weather perfectly, you’ll have to be prepared for any surprises.

Setting up a sunscreen station is a great idea to prevent people from getting burned. If you have the budget, you could even hand out free sun visors that have your business logo. Setting up tents will also benefit your event because they can offer shade and protection from the rain. To add  to the customization and engagement to the event, you can create your own Personalized Visors by adding logo and distinct colours. These visors would  provide the purpose of safety from bad weather, and be visually appealing.

4. Make Bathrooms Accessible for Everyone

As it turns out, renting outdoor restrooms isn’t as challenging as you may think. It’s always best to rent a handicap porta potty so that every guest can have easy access to a bathroom.

5. Don’t Forget About Food and Drinks

One of the best parts about hosting a large gathering is getting to socialize while indulging in delicious snacks and drinks. Shorter events can get away with serving lighter fare while longer events should serve more substantial dishes. Depending on your venue’s regulations, you should also consider serving alcoholic beverages.

Read Also: Business Event Planning: Getting Started

6. Plan Lots of Activities

To ensure that the fun never stops, you should come prepared with lots of activities for your guests to do. This could include guest speakers, games, photo booths, caricature artists, and even booths from local vendors who sell crafts and other goodies.

Ready to Host the Best Outdoor Corporate Event?

If you follow these simple tips, you can feel confident that you’ll be able to plan an unforgettable outdoor corporate event. Whether you want to attract more business or work on team building with your employees, you’re guaranteed to have a blast.

Are you passionate about unlocking your full business potential? If yes, don’t forget to explore our blog to find more expert guides.