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10 Tips for Getting the Most Out of Your HP Toner Cartridges



Purchasing a laser printer for your company is going to cost you somewhere between $200 and $800 on average. And if you get a really high-end laser printer? You might end up spending two, three, or even four times that for it!

The costs associated with owning a laser printer won’t end there, either. You’ll also need to invest in toner cartridges every so often to ensure that it has enough toner to print things out.

If you recently bought an HP laser printer, you should learn how to make the most of the HP toner cartridges that will handle printing projects for you. By figuring out how to use less ink when printing on an HP laser printer, you can save yourself a lot of time and money.

Today, we’re going to talk to you about how to use less black ink when printing on an HP laser printer. We’re also going to share more tips on how to push HP toner cartridges to the limit.

Here are ten tips on getting the most out of HP toner cartridges.

1. Begin by Picking Out the Right HP Laser Printer for Your Company

Getting the most out of HP toner cartridges is going to start with selecting the right HP laser printer from the start. If you don’t do this, it’s going to be difficult to take advantage of the toner that will come in your printer.

It would be well worth doing your research on all the latest HP laser printers. Some of your best options will be:

  • HP LaserJet Pro M404dn
  • HP LaserJet Pro M404dw
  • HP LaserJet M110we
  • HP LaserJet M140we
  • HP LaserJet MFP M234dw
  • HP Neverstop Laser 1001nw

Some of these HP laser printers will be a little bit more heavy-duty than others. It’ll result in them running through more toner than you might like.

That’ll be OK if you need an HP laser printer that can pull off more complex printing jobs. But if that isn’t going to be the case, you may be able to get away with something on the simpler (and less expensive!) side that won’t force you to buy new HP toner cartridges every time you turn around.

2. Find Out How Long Your Specific HP Toner Cartridges Will Last

Once you have the right HP laser printer all picked out, you should take the time to see which kind of HP toner cartridges it calls for. You should then do some additional research on how long these cartridges are designed to last before needing to be replaced.

Most toner cartridges will be able to print out at least a few thousand pages before you’ll have to replace them. But some might do less than that if you really push them with the printing projects that you attempt to pull off.

You should dig a little deeper into the HP toner cartridges that you’ll need to buy for your printer. It should give you a better sense of how long you’ll be able to keep them around.

3. Buy Up a Bunch of HP Toner Cartridges for Your Printer in Bulk

Regardless of which kind of HP toner cartridges your particular HP laser printer will need, you shouldn’t be shy about buying them in bulk. It’s always a good idea to have at least a few extra toner cartridges around.

When you visit, you’ll see just how easy it is to purchase HP toner cartridges in bulk. In addition to ensuring that you’ll have enough toner cartridges on hand at all times, buying them in bulk should also help you to reduce your office expenses.

4. Ask Your Company’s Employees to Avoid Printing Things Out Unnecessarily

Have you noticed that many of your employees seem to be printing out an abnormally high number of things on an almost daily basis? This alone could cause you to fly through way more HP toner cartridges than you might like!

You should speak with all your employees about their printing habits and remind them that they shouldn’t just be printing out whatever they would like. They should instead be judicious when printing things out so that they aren’t wasting paper and toner in the process.

When you’re trying to figure out how to reduce ink usage in an HP DeskJet printer, this might be the most useful tip of all. It could cut down how much ink and toner your office uses each day dramatically.

5. Adjust the Quality of Your Printer’s Printouts Accordingly

It’s truly amazing to see just how detailed HP laser printers are these days. Your company is going to be capable of printing out crystal-clear documents and images with the right HP laser printer.

But here’s something to keep in mind: Not every document or image that you print out is going to need to be super high quality. If you’re printing things out and then filing them away for your own good, those things don’t need to be as detailed as marketing materials that you’re sending out to clients, customers, etc.

When you’re going to be printing those types of things out, you should adjust the quality of your printer’s printouts to fit your needs. By printing out things that are of a slightly lower quality, you can save toner for the things that really matter.

Generally speaking, it’s good for you to know what your printer is capable of and how it’ll go about printing things out for you. You shouldn’t be shy about spending some time tinkering with a new HP laser printer’s settings.

6. Use the Right Fonts on Any Documents You’re Going to Print Out

Did you know that different fonts will call for your HP laser printer to use different amounts of toner? This is something you should keep in the back of your mind when you’re choosing which fonts to use on invoices, receipts, marketing materials, etc.

If every single font that your company uses requires more toner than it should, you’re going to be replacing your HP toner cartridges all the time. You can change this by going with the fonts that aren’t going to run through more toner than they should.

You might be surprised to see what a big difference changing your company’s fonts can make. Outside of the fact that it’ll make your company’s printouts look cleaner, it’ll also make your HP toner cartridges last longer than ever before if you play your cards right.

7. Try Not to Print Out Too Many Things With Images on Them

There are quite a few differences that exist between toner and ink cartridges. But one of the biggest differences between them is toner comes in a single cartridge that is capable of printing in both black and white and color. Ink, meanwhile, comes in several different cartridges that are used at different times to print in black and white and color.

Because of this, you won’t have to worry about replacing individual cartridges when it comes to toner. But you’ll also have to remember that printing out too many images will result in you running out of toner sooner than you may have expected.

As a result, you should do your best not to print out too many images unless you absolutely have to. The fewer images that you print, the longer you’ll find your HP toner cartridges lasting.

8. Keep an Eye on Your Printer to See When It’s Low on Toner

When you bought a laser printer back in the day, it was difficult to keep tabs on when it was going to run out of toner. Oftentimes, laser printers would randomly run out of toner and leave companies stranded until they were able to invest in more toner cartridges.

But nowadays, it’s very easy to monitor how much toner you have left in HP toner cartridges. Your HP laser printer is going to let you know when a toner cartridge is on its last legs.

But just because an HP toner cartridge has almost kicked the bucket doesn’t mean that you should take it out and replace it. Instead, you should continue to print with it until it’s obvious that there is no toner left in it. You should be able to squeeze every last drop of toner out of a cartridge prior to replacing it.

9. Make It a Point to Maintain Your Printer on a Regular Basis

Almost all of the equipment that you keep in your office is going to need to be maintained to some degree. And that includes your laser printer.

If you don’t take good care of a laser printer, it might start to develop issues. Those issues could lead to it using more toner than it should from your HP toner cartridges.

So, what can you do to maintain an HP printer so that you don’t run into any toner cartridge problems? Some of the steps that you should take will include:

  • Putting your HP laser printer into a safe spot where it won’t get too hot, too cold, or bumped into too often
  • Using the right kind of paper in your HP laser printer
  • Cleaning your HP laser printer, either yourself or with the help of a professional
  • Replacing HP toner cartridges in your HP laser printer in the right way
  • Troubleshooting any issues that you have with your HP laser printer as opposed to just continuing to use it

Maintaining an HP laser printer might not seem like something that needs to be at the top of your company’s to-do list. But you can keep an HP laser printer around for longer and get the most out of HP toner cartridges at the same time when you aim to maintain it.

10. Replace Your Printer Once It Gets Old With a Newer Model

When you buy an HP laser printer for your business, it’s going to have to work very hard on your behalf. With this in mind, it’s not going to last you forever.

You’ll be lucky to get 5 years out of an HP laser printer in most cases. And you might not even be able to get that much life out of it if you don’t care for it properly.

If you keep an HP laser printer for too long, it could lead to all kinds of complications with your HP toner cartridges. They might not produce the best results when you print things out, or they might use more toner than they should on a regular basis.

Your goal should be to squeeze as much life out of an HP laser printer as you can before eventually parting ways with it. A newer model will be able to utilize HP toner cartridges more efficiently and prevent them from wasting any toner.

Your company should plan to replace laser printers at least every five years, if not sooner. It’ll be a worthwhile investment on your part when you see how much longer you’re able to make the HP toner cartridges in their stretch.

Use These Tips to Make the Most of Your HP Toner Cartridges

The HP toner cartridges that your company buys are going to be the lifeblood of your HP laser printers. You won’t be able to make the most of your printers if you can’t get the most out of your HP toner cartridges.

Use all of the tips that we’ve listed here to begin making the most of your HP toner cartridges. You’ll soon find that these cartridges will last longer for you while also setting you up with superior results.

Look for more tips on how to make the most of your company’s other business products and services.

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